Title: Assistant Accountant (1 position)

Title: Assistant Accountant (1 position)

Posted on: 13 Oct, 2024

Post Description:  Assistant Accountant (AA)

Background

The Finance Department is responsible for the provision of support services to the Organization through the areas of Finance, Procurement and logistical supports to the project’s implementation teams. The assistant accountant is a member of this team and therefore s/he is responsible directly or indirectly to the provision of these services. Assistant Accountant must observe the Finance Department Management Control System, PASADA Accounting Manual and Procurement and store Procedures Manual.

Key Responsibilities and Accountabilities:

1. Maintaining proper accounting records

·         All payment vouchers

·         Supporting documentations

·         Bank statement for the projects he is responsible

·         Check book stubs for the projects he is responsible

·         Asset registers for the assets procured by projects

·         Cash book of the projects he is responsible

2. Maintain and reconcile the following on a monthly basis

·         Bank and Cash accounts

·         Staff personal accounts for the staff

·         Creditors and suppliers against their settlements

·         Accounts against budgets

·         Funds status

3. Check and ensure all processes are in order on a periodic basis:

·         Banking;

·         Daily cash book postings;

·         Monthly Accounts payable adjustments;

·         Payroll calculations;

·         Funds replacements/requests from donor

4. Advise Finance Manager/Senior Accountant on payment and process of outstanding accounts receivable (requests from donors)

5. Daily posting of all transactions of the projects

6. Produce Management report – Financial not later than 3^rd of the next month:

7. Other duties assigned from time to time by Senior Accountant or Finance manager.

PASADA is a multi-donor funded agency; therefore, the organization requirements depend on individual donor requirements. Assistant Accountant is reporting to the Senior Accountant.

Your responsibilities would include assisting with the preparation of monthly management accounts; assisting with the budgets and forecasts; accruals and prepayments; and other ad hoc tasks, liaison with the non-accounting budget holders; maintenance of the fixed asset register, month end journals; ensuring the integrity of the accounting system.

Qualification and Experience:

• Use of computer, particularly proficiency with spreadsheet software.
• High level of accuracy.
• Extremely organized in a manner that is easily read by others.
• Trustworthy and discreet when dealing with confidential information.
• Diploma in Accounting/ bookkeeping.
• Experience working with donor-funded projects preferably PEPFAR/USAID projects will be highly considered

Job Application Procedure:

Please send your application letter along with the updated curriculum vitae (CV) in one document to recruitment@pasada.or.tz  In your CV, please indicate three reputable referees. Send your application before 22^nd October,2024.

The application letter should be addressed to.

 Executive Director,

 PASADA Tanzania,

 P. O. Box 70225

 DAR ES SALAAM, Tanzania.

 For more information, visit us: https://www.pasada.or.tz/blog

NB: Hand delivery will not be considered.